Mask
Journals are created when committing purchase orders that are for a job. Goods Received Notes create journals when activated when that are for a job and the Receiving system setting ReceiveGoodsAgainstJobWIP is ticked. Where back orders exist for a job, Process Back Orders Fulfils the job back orders and creates a journal.
Example
| Ordered Cost | Received Cost | Charge | |
|---|---|---|---|
| Part A - physical items | 2,300.00 | 2,300.00 | 2,650.00 |
| Part B - non physical item | 1,000.00 | 1,000.00 | 1,200.00 |
| Part C - non inventory items | 500.00 | 500.00 | 600.00 |
| Part D - physical items | 1,200.00 | 1,500.00 | |
| Part E - physical item - Process Back Orders | 1,450.00 | 1,600.00 |
Journals
Only the costs for physical inventory items are posted when a purchase order is committed.
| Ledger | Warehouse Mask |
Debit | Credit | Job Number |
|---|---|---|---|---|
| Part A - Expected Asset Ledger - from the job code Stage |
|
2,300.00 | xxx-xxx-xxx | |
| Part A - Expected Liability Ledger - from the job code Stage |
|
2,300.00 | xxx-xxx-xxx | |
| Totals | 2,300.00 | 2,300.00 |
Goods Received Note
ReceiveGoodsAgainstJobWIP = Yes
| Ledger | Warehouse Mask |
Debit | Credit | Job Number |
|---|---|---|---|---|
| Part A - Expected Asset Ledger - reversing purchase order |
|
2,300.00 | xxx-xxx-xxx | |
| Part A - Expected Liability Ledger - reversing purchase order |
|
2,300.00 | xxx-xxx-xxx | |
| Part A - Work In Progress - from the job code Stage | 2,300.00 | xxx-xxx-xxx | ||
| Part A - Delivered Liability - from the job code Stage | 2,300.00 | xxx-xxx-xxx | ||
| Part B - Work In Progress - from the job code Stage | 1,000.00 | xxx-xxx-xxx | ||
| Part B - Inventory Value account - from the inventory record | 1,000.00 | xxx-xxx-xxx | ||
| Part C - Work In Progress - from the job code Stage | 500.00 | xxx-xxx-xxx | ||
| Part C - Purchasing account - from the Purchase Classification attached to the item | 500.00 | xxx-xxx-xxx | ||
| Part D - Work In Progress - from the job code Stage | 1,200.00 | xxx-xxx-xxx | ||
| Part D - Inventory Value account - from the inventory record | 1,200.00 | xxx-xxx-xxx | ||
| Totals | 7,300.00 | 7,300.00 |
Process Back Orders = ReceiveGoodsAgainstJobWIP = No
Process Back Orders will run the stock into the job to fulfill back orders and create the journal
| Ledger | Warehouse Mask |
Debit | Credit | Job Number |
|---|---|---|---|---|
| Part E - Work In Progress - from the job code Stage |
|
1,450.00 | xxx-xxx-xxx | |
| Part E - Inventory Value - from the inventory item |
|
1,450.00 | xxx-xxx-xxx |
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